Author Guidelines
All submissions must be written in English. American and British English are both acceptable; please use one consistently. Authors are encouraged to use editing tools or services to check grammar and academic style, within the limits of the Generative AI Author Policy. Your work should fit the conference Themes & Topics.
From Submission to Publication
- Submit your abstractwith an optional full paper.
- Reviewdouble-blind peer review, with a decision by email within 7–14 business days.
- Decisionaccepted, revisions requested, or not accepted.
- Registerif accepted, complete presenter registration by 16 March 2027.
- Presentin person in Paris or live online, on 26–28 March 2027.
You can upload your full paper later during the full-paper window, which closes on 18 April 2027, 23:59 CEST. If reviewers request revisions, follow the deadline given in their email.
Abstract Requirements
- Length:TBC words.
- Keywords:three to five keywords, separated by commas.
- Language:English.
- Content:state your research question or purpose, method, main findings and conclusion.
Full Paper Requirements
- Structure:Purpose → Methodology → Findings → Conclusion → References.
- Length:maximum TBC pages.
- Formatting:TBC
- Language:English.
- File:TBC, maximum TBC.
The abstract can be submitted now and the full paper uploaded later, before the proceedings deadline. For an existing submission, use the update link in your confirmation email; do not submit it again as a new paper.
Review and Research Ethics
- Double-blind review: remove author names and affiliations from any uploaded full-paper file.
- Originality: submitted work must be original, not previously published and not under review elsewhere.
- Co-author approval: all co-authors must approve the submission.
- Ethical approval: research involving human participants or personal data should have appropriate ethical approval and consent.
- Similarity screening: submissions are screened with iThenticate.
- Presentation type: for in-person submissions, the Scientific Committee may assign Oral or Poster presentation based on the review. A Virtual selection remains Virtual.
Copyright and Publication Agreement
- Authors keep full copyright in their work.
- Accepted work is published open access under the Creative Commons Attribution 4.0 International licence (CC BY 4.0).
- Authors grant AIFSCONF permission to publish the accepted abstract and, where applicable, the full paper in the conference outputs.
- Accepting this agreement is a required checkbox on the submission form.
Preparing Your Presentation
- Oral and virtual presentations are allocated 15 minutes.
- Poster presenters discuss their work with attendees during their assigned poster period. Poster requirements are sent to poster presenters.
- Your exact slot and Q&A arrangements are included in your presenter instructions after registration.
Use of Generative AI
You may use generative AI in manuscript writing only to improve the language and readability of your own text, and you must disclose that use. You remain fully responsible for the accuracy, originality and references in your submission.
- What to disclose: the tool or service, what it was used for, and confirmation that the authors checked the output.
- No disclosure needed: basic spelling, grammar, punctuation and reference-formatting checks.
- Abstract-only submission: use the separate AI-use declaration in the submission form. It is not part of your abstract or its word count.
- Full paper: complete the form declaration and add the same statement to your paper immediately before References.
- AI as a research method: describe it in your methodology. For an abstract-only submission, describe it in the methods wording of your abstract. You do not need a full paper for this.
- Revised material: revised abstracts and papers follow the same policy. Use the update instructions in your email.
AI is also welcome as a research topic. This policy concerns how manuscripts are written, not what you study.
Take Part in the Conference
Choose the route that fits you: present your research, or attend without a paper.