Generative AI Author Policy
International Conference on Artificial Intelligence and the Future of Society
Version 1.0 · Effective TBC
This policy applies to abstracts and papers submitted to the conference. It explains how authors may use AI when writing, and how to disclose it. Research about AI, and research that uses AI as a method, is welcome.
1. Policy on the Use of Generative AI and AI-assisted Technologies
Authors may use generative AI and AI-assisted technologies in manuscript writing only to improve the language and readability of their own text. Such use must be disclosed, identifying the tool and its purpose.
Authors must review the output and remain fully responsible for the accuracy, originality and references in their submission. AI tools cannot be listed as authors or used to fabricate research data, findings or references.
Basic spelling, grammar, punctuation and reference-formatting checks do not require disclosure. Generative rewriting does require disclosure.
This writing policy does not prohibit AI as a research method. Where AI forms part of the research, its use must be clearly described in the methodology.
2. What the Rule Means
- Permitted writing assistance
You may use generative AI to improve the expression and readability of text you have written, as long as you disclose it and check the result. Disclosure does not make fabricated text, data or references acceptable. - Author responsibility
The research, reasoning and conclusions must be your own. Verify every fact and citation. A tool cannot be an author or take responsibility for your submission. - Basic-tool exception
Routine checks of spelling, grammar, punctuation or reference formatting need no declaration. If a tool generates or rewrites text beyond those checks, disclose it. A feature called "grammar" still needs disclosure if it rewrites your text. - AI as a research method
If AI is a research tool or part of your study, explain its role and the details needed to understand or reproduce your work in the methodology. This is separate from the writing rule. Research on AI topics is not restricted.
3. How to Disclose
| Your material | How to disclose |
|---|---|
| Abstract-only submission | Use the separate AI-use declaration in the submission form. It is not counted in your abstract's words and is not added to your abstract. |
| Full paper at first submission | Use the declaration in the submission form, and add the same statement to your paper immediately before References. |
| Revised abstract, or revised or later full paper | Include the declaration with the revised material, using the update instructions in your email. A full paper also contains the statement before References. |
| AI used as a research method | Describe it in your methodology. For an abstract-only submission, describe it in the methods wording of your abstract, which counts towards its words. No full paper is needed for this. Disclose any writing assistance separately. |
Statement guide
"The authors used [tool/service] to [describe the language/readability task]. They checked and edited the output and accept responsibility for the submitted content."
To correct a declaration you have already sent, use the update instructions in your email while the relevant update window is open. If that window has closed or the publication has been finalised, contact us. A declaration does not reopen a deadline or guarantee a change to published material.
Your declaration is stored with the version of the work it describes and accompanies the published material where required. Your private contact details are not published with it.